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Administrative assistant

Équiterre is Quebec’s most important and influential environmental organization. With 130,000 followers, 27,000 members, 200 volunteers and a staff of 80, Équiterre is the most influential and important environmental organization in Quebec.The dedication and enthusiasm of the staff and volunteers make Équiterre a pleasant and stimulating workplace, which encourages autonomy, creativity and a high level of professionalism. We are currently looking for a candidate to join our team:

Administrative assistant

Reporting to the Deputy Director, Communications and Marketing, the successful candidate will be tasked primarily with supporting the Communications team in their daily administration, logistics and tools roll-out.

YOUR DUTIES

● Provide the Communications Division with administrative support: email/agenda management;
● Help the team implement and coordinate communication projects;
● Prepare mailing lists for email communication campaigns;
● Do photo research and, where needed, provide logistical support at photo or video clip production sessions;
● Call for bids, help coordinate requests to outside suppliers (translation, graphics, etc.) and ensure follow-up;
● Provide layout for various documents;
● Post content on the website, in the email software and on the mobilization platform: articles, newsletters, press releases, petitions, etc.;
● Coordinate the design and mailing of the monthly newsletter;
● Provide logistical and organizational support for events (press conferences, panels, general meeting, cocktail parties, employee gatherings, etc.);
● Help develop and update management tools (supplier inventory, templates, forms, reports, calendars, etc.);
● Prepare communication project records and preliminary work schedules;
● Keep Équiterre’s press review up to date;
● Keep the following statistics up to date: media appearances, website traffic, social media and the newsletter;
● Assist with budget tracking;
● Organize the filing and archiving of documents on the Équiterre server;
● Take notes at meetings;
● Respond to internal and external requests for information;
● Any other related tasks;
● Participate in the democratic life of Équiterre.

YOUR PROFILE

● Diplôme d’études collégiales (DEC) in administrative technology;
● 2 years of experience in similar duties;
● Perfect command of French (oral and written);
● Fluent in English (major asset);
● Good knowledge of office software (Excel, Word, PowerPoint, etc.);
● Good knowledge of email software (Courrielleur is an asset);
● Good knowledge of Google Analytics and Google Ad Grants, an asset;
● Well organized and able to multitask;
● Self-starter, good initiative and resourcefulness;
● Thoroughness and attention to detail;
● Ability to meet deadlines;
● Flexibility in performing tasks;
● Interest in Équiterre’s mission and knowledge of its primary issues.

WORKING CONDITIONS

● Start date: April 2020;
● Permanent, full-time position;
● 32 hours/week (flexible schedule);
● Salary according to Équiterre’s salary scale, based on education and experience;
● 3 weeks’ vacation + 2 weeks’ paid leave during end-of-year holiday season;
● Group insurance and group RRSP;
● Équiterre offers a dynamic and stimulating work environment. We are located in the heart of Montreal’s entertainment district.

To apply, please send us your cv as well as a covering letter by March 12, 2020 at the latest via this link. Thank you for your interest. However, only candidates selected for an interview will be contacted.

Persons belonging to minority groups, including but not limited to First Nations, Metis, Inuit and visible minorities, are encouraged to apply. If you identify as belonging to a minority group and would like that to be taken into consideration in the recruitment process, please indicate this in your covering letter. 

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